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 Moving Out

Your lease end date will be printed on your tenancy agreement, if you are not sure of your lease end date, check with the accommodation office at accommodation@napier.ac.uk or 0131 455 3713. You must vacate your flat by 10am on the lease end date.

Legal obligations - NTQs

4 weeks before your lease end date, you will receive a Notice to Quit (NTQ) letter from us detailing your lease end date and lease end procedures.  This is a formal letter which we are required by law to send you.  Don't worry about the formal tone of the letter but do pay attention to the cleaning tips included!
 

Where to leave your Key Fob

Please leave your key fob in the drop box at reception.

Cleaning of your flat

You must leave the flat in a clean and tidy condition and in a good state of repair.  Any cleaning required or repairs required will be charged to you.  Arrange with your flatmates a cleaning rota and make sure everyone knows their duties. For communal areas, we will split any cleaning and damages equally among all residents so it's best to agree what everyone is doing and make sure you do your bit.
 
While we don't expect a professional clean from you, we do expect that the flat is fully cleaned to a high standard so make sure you clean everything and double check before you leave.  Common places people forget are the inside of the microwave and oven and don't forget to defrost and clean the fridge/freezer.
 
You are responsible for cleaning your own bedroom (and en suite at Bainfield) and en suite, don't forget to clean under the bed and behind the desk!
 

Lease end charges

We will inspect the flat on the day of your departure and check for cleaning, repairs, missing items and take the electricity meter reads.  We will invoice you within 3 weeks of departure for any damages, cleaning required, replacement of missing or broken inventory items and usage of electricity over your allowance.
 
You will receive a letter (sent to your home address) detailing the charges which will also explain how to appeal if you don't agree with the charges.  Appeals must be made within 3 weeks of the date of the letter and must be made in writing.
 
All charges must be paid by the stated date. Unpaid charges may affect your matriculation or graduation and in certain cases may be passed to a debt recovery agency which will affect your credit rating.
 

Leaving before your lease end date

If your classes have finished and you leave the flat before your official lease end date, you will remain liable for all rents due and for any damages or cleaning required after your departure.  If you are leaving early, make sure you speak to your flatmates to agree lease end arrangements as you may be charged for their mess or damages.  We won't be able to waive any charges if you leave early and your flatmates don't clean the flat or cause damage to the property after you leave.
 

References

If you are moving to the private sector, you may be asked to provide a landlord reference. You should complete the Reference Authority Form​ and return it to the accommodation office by post, email or handing to your Accommodation Officer.  We will check your rent payments are up to date and may do an inspection on your property.  If there are any rent arrears or if you have not been keeping your flat at an acceptable standard, we may refuse to provide a reference.
 
We normally wait until after the last rent instalment has been made before providing a reference.  If you require one sooner, please speak to your Accommodation Officer to see if a reference can be provided sooner.
 
For assistance on references and private accommodation you can attend one of our Private Accommodation workshops or email us at privateaccommodation@napier.ac.uk.
 

Early Terminations

If you have withdrawn from University and need to move out the flat before your lease end date, you will need to contact your Accommodation Officer to begin the termination process. We will need confirmation from your tutor that you have withdrawn from your studies, ask them to email us direct at accommodation@napier.ac.uk
The above also applies if you have suspended your studies.
 
If you are continuing at University but want to move out of your flat, you will need to find a suitable replacement to take over your tenancy.  The replacement must be an Edinburgh Napier student and meet the eligibility critera for the flat.  If we have a waiting list of students looking to move in, we may be able to assist but this is not guaranteed.  We advise that you don't sign a new tenancy until you have confirmation that we can release you, otherwise you may end up paying rent on 2 properties.
 
There is a £50 early termination fee payable in all cases and a 28 day notice period. 
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