Graduation FAQs

Get the answers to all your frequently asked questions concerning graduations.

 
 

Cut off dates

Graduation cut off for booklet & newspaper listings

Publication date for the autumn awards is Wednesday 5 October 2022 and students can access their results on their eStudent Record.  The university takes all appropriate care to ensure that these results are final, however very occasionally there may be changes to some awards after the publication date for a variety of reasons.

Where such changes occur the University will make every endeavour to ensure students can graduate in person if they wish to do so. Regrettably any changes made to awards after Wednesday 5 October 2022 at 12noon, cannot be included in either the graduation programme or in the Scotsman/Herald newspapers.

If you have indicated that you did wish to have your name included in these publications, then it will be included at the next available opportunity/ceremony. Should you have any questions regarding the processing of your award, please contact your School Office.

 
 

Applying to graduate

How do I apply to attend my graduation ceremony?

Apply through the online graduation link.

If you are exiting in 3rd year, and not continuing to Honours, remember to inform your School Office that you intend to graduate in order that they can process your award.

Please note that the online application process must be completed by the deadline of Wednesday 12 October 2022. There is no graduation fee for the student to attend graduation.

How do I apply to graduate in absentia?

All students who do not wish to attend a graduation ceremony should apply to graduate in absentia to ensure your parchment is posted to you.

Apply through the online graduation link.

Please note that you must register to graduate In Absentia by Wednesday 12 October 2022. There is no fee to graduate in absentia.

Your award will be conferred at the appropriate graduation ceremony and will be sent to you by post, after the graduation ceremony. Parchments posted to UK addresses will be sent recorded delivery and will require a signature. Parchments sent to addresses outwith the UK will be sent by air mail post. Please allow 4-6 weeks following graduation for delivery of your parchment.

If you are planning to change address, please remember to inform Student Administration by emailing graduations@napier.ac.uk.

Can I collect my parchment?

If you would prefer to collect your parchment in person, please email Student Administration at graduations@napier.ac.uk within a week of your ceremony date, and we will advise when it is ready to collect.

How do I defer my graduation?

You may defer your graduation ceremony to the next ceremony i.e. summer to autumn or autumn to summer. In order to defer you should inform Student Administration of your intention to defer by emailing graduations@napier.ac.uk. The opportunity to defer is only offered once.

Please note that if you defer your graduation until the next scheduled ceremony you will not be able to receive your parchment until that date.

 
 

Fees and debt

How much is the graduation fee?

There is no cost to the student to attend graduation or to graduate in absentia. Guest tickets for the ceremony will cost £15 per person.

What if I am in debt to the University?

If you have a debt to the University which is not cleared before graduation, you will not be permitted to participate in the graduation ceremony or receive your parchment. Your name will not appear in the graduation programme or the local newspaper.

If you think you may have a debt to the University please contact Credit Control on 0131 455 6140.

 
 

On the day

Where is the ceremony held?

The University holds its graduation ceremonies in the Usher Hall, Lothian Road, Edinburgh, EH1 2EA.

Where do I register?

When you arrive at the Usher Hall you must register at the registration desks located in the main foyer. The registration desks run in alphabetical surname order. You should be registered at least 1 hour before the start of your ceremony.

How will I know where to sit?

When you register you will be given your seat number on a blue seating card. Staff from both the University and the Usher Hall will be available to direct you to your seat, which will be in the stalls area of the Usher Hall.

Will I receive my prize/medal at the ceremony?

Graduation prizes will be announced at the same time as your award is announced. Prizes and medals will be posted out after the ceremonies.

How do I purchase and collect guest tickets?

Information about how to apply for guest tickets will be available in September 2022.

When do my guests and I have to be seated?

The auditorium opens one hour before the start of your ceremony. Both you and your guests must be seated at least 20 minutes prior to the start of the ceremony. Latecomers are not permitted to enter the auditorium.

Can I bring my children to the ceremony?

Children can attend the ceremony, but you should note that it may not be suitable for very young children.

Children under two do not pay for a ticket. Children over the age of two will require a ticket due to the Usher Hall’s health and safety regulations.

Can I purchase a university scroll holder?

You can purchase a scroll holder and other university memorabilia online at onlineshop.napier.ac.uk.

How long is the ceremony?

The ceremony will last approximately 1.5 hours.

 
 

Gowns and hoods

How do I order my gown/hood?

You can order your gown and hood from the University robe makers Ede & Ravenscroft or telephone 01223 861 854.

Do I need to wear a gown to graduate?

Yes, all students attending graduation must wear the gown relevant to their award, or you will not be permitted to cross the stage. Please note that there is a separate cost to hire your gown.

Is there a dress code for graduation?

Yes, graduation is a formal occasion and students are expected to dress appropriately. National dress may be worn if you wish. Mortarboards, hats and fascinators are not permitted.

Where do I collect my gown?

Gowns will be available to collect from the top floor of the Usher Hall after you have registered. You can collect your gown at the times shown below for your ceremony:

 Ceremony time   Gown collection time 
 Morning 11am  8.30am - 10.30am
 Afternoon 2pm  11.30am - 1.30pm
 Afternoon 3pm  12.30pm - 2.30pm

Where do I return my gown?

Your gown should be returned to Ede & Ravenscroft after the ceremony at the Usher Hall.

 
 

Photography

Can I pre-order my photographs?

We recommend that you pre order your photography in advance from Ede & Ravenscroft Graduation Services page as the queues for the photography sales desk can be quite long.

Where do I get my photographs taken at graduation?

You can have your photographs taken before or after your ceremony. The photography studios will be open two hours prior to the start of your ceremony and will generally finish about an hour after the last ceremony of the day. If in doubt, please check with the Ede & Ravenscroft Sales desk on the day.

Photography services are based in the Sheraton Grand Hotel, opposite the Usher Hall.

Can guests take photographs during the ceremony?

Members of the audience may take photographs, but should remain in their seats. The use of flash apparatus or private video recording is not permitted in the auditorium of the Usher Hall.