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  Student Check-in

Information on how to register your attendance using a new Student Check-in system.

Student Check-in - what you need to know

When you are attending classes on campus and online, you will need to register your attendance using a new Student Check-In system.

We’re introducing this to help maintain a safe study and work environment, and to support the Scottish Government’s Covid-19 Test and Protect operation.

Student Check-In should be available on your iNapier app from Monday 14 September for all students to use. If for any reason you are unable to check-in using the iNapier app, please tell your lecturer who can log your attendance.​

If you are studying on one of our Undergraduate or Taught Postgraduate degrees, you must check-in via the iNapier app to confirm your attendance for any timetabled learning event, regardless of whether the timetabled event is taking place on-campus, at one of our other teaching venues, or online.

If you don’t have the iNapier app, you can download it in your phone’s app store or click here for full instructions​.  

How does it work?

Student Check-In links the iNapier app to your personalised timetable and will alert you via your mobile device that you need to check in at the start of each teaching session.

To verify who was physically in attendance at the precise point of check-in, we ask that your location notifications on your mobile device are turned on, but please note your location on or off campus is not tracked by the system.

You can also access iNapier via a laptop to check-in but you will not receive notifications of your upcoming timetabled events. 

How do I check in?

The process is very simple.  Our four-step guide for laptop users is below.



 Why do I have to check in and how will you use the my check-in information?

The Scottish Government have asked all Colleges and Universities to retain information about who has attended specific learning events on-campus. This information will help Public Health Authorities to contact individuals should there be a need to alert them to the need to be tested or to self-isolate due to COVID19. More information on the Scottish Government’s Track and Tracing programme can be found here.​ 

Our Check-in system operates for all timetabled events, whether they are on-campus, off-campus or online. Your check-in information will at this time only be used for confirming who was in attendance at specific learning events should the need arise.

The University is exploring whether the system could be used in future to help support students who may not be engaging in their learning or to simplify the process for Tier 4 visa students who’s attendance is monitored as part of their student visa requirements. At the point at which the check-in information may be extended to support students in this way we shall communicate with you to let you know.

Which operating system is needed to access the check-in service on my mobile device?        

We recommend that you do not try to use a mobile device with Android Version 6 or lower, or IOS Version 10 or lower. If your phone is running an older version of Android or IOS, this may impact on the reliability of the Check-In service 

If you are unable to upgrade to a newer version of the operating system on your device we recommend you use a laptop through the iNapier website i.napier.ac.uk to check-in instead.

I have the correct operating system but I still can’t check-in.

Try to uninstall and reinstall the iNapier app on your device. App updates and system improvements may have been introduced that need to be updated on your phone. App updates can happen throughout the year. Also make sure you have Notifications and Location Services turned on for iNapier.

I don’t have a mobile device or a laptop that will allow me to check-in

If you don't have a laptop or mobile device, please speak to the staff member leading your timetabled event who will be able to manually add your check-in via their access.

For other questions, please see the FAQs.

FAQs

Which teaching sessions should I check-in for?

You need to check in for all centrally timetabled teaching sessions. These are Lectures, Seminars, Tutorials, Practicals, Workshops which will appear in your personal teaching timetable

You do not need to check in for Induction sessions, Assessments, Exams, Revision, 1-to-1 meetings, Drop-in sessions, Help classes, or Field trips.

Can I see my Check-in history?

You can see your check-in data for the current week in the " History" icon within the Check-in tile in iNapier. Attendance will be recorded as one of the following:

“Check in Validated” – this means you have successfully attempted to check-in

“Not checked-in”,- this means you haven’t attempted check-in at all

I cannot see the Check-in Tile on iNapier

Occasionally the tiles are re-ordered on the iNapier app home page so try looking further down the screen. Make sure iNapier is up to date if using smartphones or tablets – this will ensure the Check-in tile will appear and work correctly. To do this you need to check your App or Play Store for iNapier and see if it says “Open” or “Update”. If “Update” then click on that to make sure the app is updated to the latest version on your phone.

I am not getting reminders to check-in

Reminders are only sent if you are using a smartphone or tablet. Please make sure you have notification services turned on for the iNapier App.

My timetable is not up to date or is wrong

Make sure your timetable is up to date in the iNapier app.  To do this you should regularly pull down on the timetable screen to refresh the data. The “Data downloaded” text at the bottom of the screen should then change to “a moment ago” indicating the feed was recently refreshed.

I can't pick up WiFi, can I still check in?

Yes. You do not need to be connected to WiFi to check in. Your check-ins are stored in your device and are uploaded next time you get a Wi-Fi connection.

Why are location services used if you are not tracking where I am?

Your GPS location will only be captured at the point of check-in and at no other time. This is being used to verify whether your check-in was undertaken whilst physically in attendance at the event, as we need to be able to differentiate between those who are attending in—person and those who are attending via online methods to aide in the COVID19 Track and Trace process.

What data is collected and how is it stored?

If you check-in to a session, the app records your name, email address, location at time of check-in and IP address. It also records how you checked in (through the app, on your desktop or via a staff member). The data is stored securely in the University’s check-in system. 

Data Protection

A privacy impact assessment is in place for the iNapier App which ensures that all privacy concerns are managed and that the process is compliant with the General Data Protection Regulation.

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