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Laptop loan terms and conditions

If you are accessing a laptop through our 14-day self-service loan or applying for a long-term loan through the Digital Access Scheme, please familiarise yourself with the laptop loan terms and conditions for each scheme.

 
 

14-day self-service laptop loan terms and conditions

Lockers for Laptop Loans are available to students at Craiglockhart and Merchiston Libraries, the JKCC, Sighthill LRC and Bainfield. 

  1. To borrow or return a laptop, you must use your physical student card.
  2. Loan laptops remain the property of Edinburgh Napier University and borrowers must comply with the University’s Information Security Policies and agree to the Library’s Privacy Notice.
  3. Laptops are loaned for personal use only and must not be given to a third party or taken out of the UK.
  4. The Borrower is responsible for the loaned laptop and any loss or damage incurred. Please keep the laptop clean.
  5. Laptops will be checked regularly, and where a returned laptop is found to be damaged the borrower will be charged for repair / replacement. Borrowers should contact the Library Helpdesk or Information Services Service Desk immediately should they notice any damage.
  6. Laptop loans are subject to the Library’s Borrowing Conditions and usage restrictions will be applied to laptops that are overdue for return. This may include the removal of the ability to login to the laptop.
  7. Data must not be stored on the laptop – all work must be saved externally (e.g. OneDrive cloud storage).
Contact the IS Service Desk Find out more about late returns
 
 

Digital Access Scheme long-term laptop loan terms and conditions

Due to funding from the Scottish Funding Council, we can now provide laptops for long-term loan for eligible students who are struggling to access appropriate IT resources.  Further information including criteria and terms and conditions can be found on the Digital Access Scheme Laptops page. 

  1. Long-term laptops remain the property of Edinburgh Napier University and borrower must comply with the University’s Information Security Policies.
  2. Laptops are loaned for personal use only and must not be given to or used by any third party.
  3. Laptops can only by requested via the Keep on Track team - please email KeepOnTrack@napier.ac.uk
  4. The Borrower of long-term loan laptops are not entitled to use the LapSafe laptop loan service.
  5. The Borrower is responsible for the loaned laptop and any loss and damage incurred. Please keep the laptop clean and avoid food and drink spillage. A charge (cost of repair or replacement) will be made for any damage caused.
  6. Laptops will be checked, and where a returned laptop is found to be damaged the borrower will be charged for repair / replacement.
  7. Borrowers should contact Information Services Service Desk by emailing ISServiceDesk@napier.ac.uk or calling 0131 455 3000 immediately should they notice any damage to the laptop.
  8. Laptops, power cables, and bags are issued until the end of August of the current academic year.
  9. Laptop loans will be automatically renewed by the Library, if the Keep on Track team advises them to do so. If it is not renewed the laptop must be returned by the due date or as requested by the Library.
  10. Loan period will be shortened if you leave University before the due date.
  11. If the laptop cannot be returned by the due date the borrower should contact the Library by emailing library@napier.ac.uk or calling 0131 455 3500 as soon as possible.
  12. Overdue laptops will be deemed as lost 14 days after the due date and a Lost Item Bill for the replacement cost will be issued. Replacement cost for the laptops is £750. Cost will be waived once the laptop is returned.
  13. Ability to login will be removed if the laptop is overdue for more than 14 days.
  14. Where appropriate, an appeal against a fine may be made using the Library Fine Appeal procedure.
  15. All work must be saved and backed up to an external device or online cloud storage. The University is not liable for any loss of data.
  16. Any data stored on the laptop should be removed before the laptop is returned or it will be removed/deleted by Information Services each time the device is returned.