Application Process

Application Process

The main round of application will be open from 2 October - 13 November 2023  for students wishing to apply to go on exchange in academic year 2024/25. Following the October application round, there may be a Clearing application round in March/April 2024 should funding still be available.

Exchange Fest 2023!

Exchange Fest will run from Monday 4 September  - Friday 6 October  2023. Through a series of online and in-person sessions, the Global Mobility team will talk you through the exchange opportunities on offer during your studies at Edinburgh Napier. We will also be running application help sessions w/b 2nd October when applications open.  During these sessions, we welcome students to join us online to answer any questions they may have or help solve any issues they have encountered in relation to the application.

Exchange Fest 2023 - Full Schedule of Sessions

How to apply

Follow the instructions below for help on how to complete the application form.

Step 1: Research where you would like to go for your exchange using the information provided about our partners and make sure you have read through the outgoing students policy and procedure document (Word, 5.1 MB) so that you know exactly what is involved in going on exchange. You will also need to speak to your programme leader to make sure your exchange fits in with your studies.

Step 2: Complete the Edinburgh Napier Study Abroad Application form. You can save and come back to your application at any point before submitting but once you submit it, you will not be able to make any further changes. Here are some tips for completing the form:

• Make sure you select the correct exchange duration (full year, trimester 1 only or trimester 2 only);
• Select up to 5 destinations in order of preference;
• List which modules you would normally be taking at ENU during your intended exchange period;
• Propose the modules you would take at your host institution from their module catalogue (these should have been agreed with your PL ahead of completing the form);
• Give an estimated budget for your exchange;
• Let us know about any issues which may affect your exchange including medical conditions.

You can also use the blue i buttons on the form to help you complete the various sections.

Step 3: Once you have submitted your application form, it will be sent to your programme leader for first approval. Before approving your application, PL's will consider:

• Academic performance;
• Attendance record;
• Quality of information in the application form (evidence of research into modules, dates, costs), and;
• Personal statement (motivation for your choices and your expectations)

Your PL then has the right to approve or reject your application and you will receive an email letting you know the outcome of their review. They may also ask you to make some changes to your application before they can approve it. Make sure you stick to any deadlines that are set for application adjustments.

After the application

If your application is approved by your PL, you will be sent a notification that it has been sent to the Global Mobility Team for allocation. This is the process where we decide which students go to each of our partners. In some cases, we have limited places available at an institution and we may need to allocate a student to their second or third choice destination instead. The Global Mobility Team will allocate places based on academic performance.

The Global Mobility Team will then contact you to let you know if and where you have been allocated and what the next steps are.

You will receive regular email communications from the Global Mobility Team once you have applied, so it is important to keep checking your student email account. Please note that we can only respond to emails sent from your official student account!