Exam Guidance

Everything you need to know about sitting exams, including how online exams work, what support is available to you and what to do if you're sitting an exam from overseas.
 
 

Online Exams

We recognise that for many of you, online examinations will be a very new experience so please take time to familiarise yourself how they will be operated.

The majority of Reassessment (Resit) exams will take place on the Exam Server with a few Professional Exams being held at Sighthill Campus.  The Exam Server will open for Resit students to check their access to the Server on Wednesday 20 July 2022 and Wednesday 17 August 2022 for Trimester 3 exams.

Exams are set with the expectation that student should be able to complete the task(s) in the time that they would have had if they were in an exam on campus, for example a two hour exam paper. This will be noted on the cover of the exam paper as the 'expected exam duration'.

The Exam Server will usually be open for twice this period of time to ensure all students have sufficient time to download/upload materials required, to mitigate against any temporary network issues/disturbances, and as a universal approach to ensure that students with individual learning profiles are not disadvantaged. This will be noted on the cover of the exam paper as 'total time available'.

There are two different types of examination:

  • Timed exams with twice the normal time available
  • Other exams where different arrangements are necessary to meet Professional Body requirements (e.g. 24 hour exams, on campus exams)

Some exam papers will set an indicative word count to give you additional guidance on the length of answers that you should be aiming to submit. In all exams you should read the instructions carefully and ensure you understand what is being asked before you start to answer questions.

Please allow yourself plenty of time to deal with any technical interface issues - the extended time should be used primarily by you to manage such matters if required, so you should aim to be working on your answers for around the same time as you would have for the original exam (e.g. around three hours writing for a three-hour paper). No additional time can be added and late submissions cannot be accepted.

Exams On-Campus

Why is this changing? Professional accounting bodies have always been clear that the shift to online exams was a temporary situation in response to the Coronavirus pandemic. A return to invigilated, on-campus exams was always going to happen at some point as this is the normal format for accounting exams.

Specifically, the Accredited Accountancy & Finance module exams will take place on campus: ACC07101, ACC07102, ACC07103, ACC08104, ACC08105, ACC08107, ACC09101, ACC09102, ACC09103, ACC09105, ACC09109, FIN08108. 

Why the change now, half-way through the year? The timing has been driven by decision making at the Financial Reporting Council, and the professional accounting bodies. Accounting bodies tend to work in calendar years rather than academic ones.

On the Day of your Exam – On Campus (Professional Exams being held on campus only)

Please ensure that you are prepared for your exam and that you have:

  • All necessary stationery; including pens, pencils, calculators (if permitted) etc.
  • Checked the exam timetable for the correct campus, date and time and allowing adequate travel time (entry to the exam room will be 15 minutes prior to the start time of your exam)
  • Prepared for all aspects of your upcoming exam.

Please be advised no food or drink is permitted in the exam venue, with the exception of bottled water that should be in a clear bottle. Anything else will be removed by the invigilator.

Exams on campus will be written answers in an answer script book which will be provided to you. If you have a Learning Profile in place for the use of a PC, you will be given access to a University PC in a PC lab.

Exam Room Locations

You will find the room numbers for your exams posted at the Craiglockhart campus iPoint. Exam room numbers will be posted one hour prior to the start time of your exam. If you have been assessed as having additional exam requirements please make sure to report to the iPoint for your specific room number (please note you will not always be allocated the same room for different exams).

During your exam

  • The invigilator will inform you of the start and end time of the exam
  • You will be asked to place any mobile phone or Smart Watch in the bag provided and place this on the desk in front of you for the duration of the exam
  • Once the exam has started, you may not leave the exam room until a period of 1 hour has elapsed from the start of the exam. You are not allowed to leave the room in the last 15 minutes of the exam
  • If there is reading time you will not be permitted to make notes or answer the questions in your script book(s) during this period
  • No unauthorised material may be brought into the examination room
  • Communication between candidates or any other irregular practice is not allowed
  • Sharing of any material is prohibited.

Calculators and dictionaries

In some instances calculators and dictionaries may be allowed during the exam. You should discuss this with your examiner. Programmable calculators are only allowed in appropriate exams, provided the memory facility has been cleared and the examiner has approved the use of programmable calculators. Mobile phones/Smart Watches must not be used as calculators. Please be aware that if you forget your calculator the Exams Office will not be able to supply a replacement.

At the end of your exam

  • The invigilator will read a closing announcement to formally close the exam
  • Please ensure your matriculation number appears on each script book and any additional materials which should be handed in
  • At the end of the exam remain in your seat until the invigilator has collected your script book(s) from you
  • Script book(s) will be anonymously marked
  • Script book(s) are the property of Edinburgh Napier University and must not be removed from the exam room.

Support during exams

Under normal circumstances staff would be available at the exam room should there be any initial queries about the exam paper. We plan to set aside space on the Exam Server so you can raise questions which academic staff can then address in as timely a manner as they can. If you have any technical issues please contact exams@napier.ac.uk.

Timetabled Online Exams - FAQs

Many students will be asked to sit an exam at the end of some of the modules they undertake. These exams take place in two week blocks (diets) at the end of Trimesters 1 and 2 and over a one week block in Trimester 3. There is also a two week Reassessment (Resits) exam diet in the summer to allow students who have missed examinations to catch up.

Please note that in the School of Health and Social Care, Resit exams may be scheduled either during the Resit exam period or during the Trimester 3 exam period. It is important to check the Examination Timetables carefully to ensure you are aware when your Resit exam will take place.

 
 

Quick Links and Videos

The student video shows how students access their exams and upload their Exam Answer documents (includes closed captions).

For help and support with Exam submissions and grading please contact exams@napier.ac.uk.

Exam Server

Exam Timetable

My Napier Exams

Email addresses for the submission of form DE1 and associated evidence: -

• Business School Students - FitToSitECsTBS@napier.ac.uk
• All Merchiston based students - Merchistonecs@napier.ac.uk
• School of Applied Sciences students - SAS.ExtCirc@napier.ac.uk
• School of Health and Social Care students - SHSC.ExtCirc@napier.ac.uk

What if I do not have the appropriate equipment or setting to take my exam?

If you require assistance with equipment then please arrange to for a Laptop to Loan If you have concerns about your internet access or the suitability of the space you have available to complete your exam please note you can book space on campus via Resource Booker.

When do the University exams take place?

Exams will be scheduled at the end of each Trimester with a two week Reassessment (Resits) period in the summer. You can find the dates exams will be taking place on MyNapier.

Where can I find the Exam Timetable?

Exam Timetables are published six weeks before each of the Trimester 1, Trimester 2 and Trimester 3 diets, and four weeks before the summer diet.

Where will my on-campus exam take place?

The Professional Body exams which must take place on campus will be delivered at the Craiglockhart Campus.  All on campus exams will commence at 9.30am please allow yourself adequate travel time to get to campus.

How are exams delivered?

All exams will be delivered online and will take place on the Exam Server which is separate from the regular Moodle you access for your modules.

A small number of exams will be delivered on campus due to Professional Body Requirements. Please see exam guidance regarding which exams will be delivered on campus.

How are the exams scheduled?

Exams may be scheduled at any time during the exam period, so it is your responsibility to be available throughout the exam diets, including the Reassessment diets (Resits) just in case you have an exam to resit.

What is the duration of an exam?

The exam duration will be indicated on the front cover of each Exam Question Paper.

Exams are set with the expectation that students should be able to complete the Exam Question Paper in the time that they would have had if they were in an exam on campus, for example a two hour exam paper. This will be noted on the cover of the exam paper as the 'expected exam duration'.

To ensure compliance with Professional, Statutory and Regulatory Body (PSRB) requirements, a limited number of examinations will be administered in accordance with specific timeframes agreed between the University and the relevant body, i.e. Chartered Institute of Accounting, etc. The total exam duration time available to students for these particular exams will be shown on the Exam Timetable and on the front cover of the Exam Question Paper.


Will I have more than one exam in a day?

You will not be required to sit more than one exam on any one day. However, you may have two exams on consecutive days.

Can I check my access to the Exam Server prior to the exam?

Students are encouraged to check they have access to the correct exams on the Exam Server. Look out for emails, social media posts and the Student Newsletter which will let you know when access is available for you to check, usually one week prior to the exam dates. Email any enquiries to exams@napier.ac.uk if you have any access issues.

Where do I access the Exam Question Papers?

All Exam Question Papers will be available on the day of your exam on the Exam Server.

What is the total time of my exam?

The exam will be open on the Exam Server for twice the expected exam duration, to provide an inclusive approach to ensure that the requirements of those students who require additional exam time are accommodated within this time period.

It is also intended to allow sufficient time for all students to upload/download materials and as mitigation for any temporary network problems during the exam e.g. a two hour exam will be open for four hours. This will be noted on the cover of the Exam Question Paper as 'total time available'.

What time will my exam take place?

All exams will be scheduled to commence at 11am UK time. Please take note of this particularly if you are currently undertaking your examination from outwith the UK, as UK timeframes will still apply.

Will my Examiner be available during my exam if I have any questions about the exam?

Module Examiners are encouraged to be available online at the start time of their exam and be available to answer any questions students may have on the Question Forum for their particular module on the Exam Server.

In addition, some Exam Question Papers will set an indicative word count to give you additional guidance on the length of answers that you should be aiming to submit. In all exams you should read the instructions carefully and ensure you understand what is being asked before you start to answer questions.

How does the University ensure examination integrity?

Once you submit your Exam Answer document a copy is sent to Turnitin for originality checking, but only the Examiner will be able to access the originality report. In order to ensure the integrity of the examination process, we will be undertaking some post-exam interviews with a selected number of students. If you are contacted for this reason, please be assured that the interview is not a test of you as an individual and is not something to be concerned about. The process is designed to provide us with information on how the student group as a whole engaged with the examination in the online space. It is therefore a quality assurance process, detail on which might be used by the Programme Assessment Boards when reaching their decisions on overall module results.

It is important that all students abide by the Student Conduct Regulations in undertaking these examinations. Exam answers will also be checked through Turnitin for originality.

What if I have technical difficulties whilst completing my exam?

The duration of exams have been extended to allow for any technical difficulties you may encounter. Please email exams@napier.ac.uk if you are unable to resolve these issues immediately.

Please note you should not complete your exam on a mobile phone as they are not compatible with Turnitin. If you require assistance with equipment then please arrange to for a Laptop to Loan  If you have concerns about your internet access or the suitability of the space you have available to complete your exam please note you can book space on campus via Resource Booker.

I have submitted my Exam Answer document too soon and need to amend it?

If you have uploaded your Exam Answer document then it is in a draft status until you press the final submit button. Only if your document is in draft and you are still within the total time of the exam taking place, you can delete your submission, amend your exam answer and then resubmit your Exam Answer document. Watch the student video to find how to do this.

What should I do at the end of my exam?

You must submit your Exam Answer documents within the total time given on the Exam Timetable. Please ensure you do not leave your work in draft format and you have submitted your work, otherwise your Examiner will not be able to mark your work. Please avoid uploading your Exam Answer documents to the last minute to avoid missing the cut off time as the Exam Server will not accept late submissions.

What to do if I am unable to sit my exam?

Students should refer to MyNapier Extenuating Circumstances if you are unable to sit your exam. The decision to defer could affect whether you can proceed to the next year of your studies.

Please always seek advice from your Programme Leader, Personal Development Tutor and Edinburgh Napier Student Association Advice Service ENSA Advice or contact your School Office. Links can be found at the end of this document.

How do I submit my Exam Answers?

Students should create an Exam Answer document of their own, using Microsoft Word or another word processing package. Acceptable file formats are Microsoft Word (doc, docx), PDF, OpenOffice (odt). Apple Pages are not acceptable and you should export these as a PDF before uploading to the Exam Server. One Drive is also not acceptable as this format cannot be opened and will not be accepted.

This student video shows how you can upload and submit your Exam Answer documents. Please allow yourself plenty of time to upload and submit your Exam Answer documents, as late submissions will not be accepted.

 
 

Examination Integrity

In order to ensure the integrity of the examination process, we will be undertaking some post-exam interviews with a selected number of students. If you are contacted for this reason, please be assured that the interview is not a test of you as an individual and is not something to be concerned about. The process is designed to provide us with information on how the student group as a whole engaged with the examination in the online space. It is therefore a quality assurance process, detail on which might be used by the Programme Assessment Boards when reaching their decisions on overall module results.

It is important that all students abide by the Student Conduct Regulations in undertaking these examinations. Exam answers will also be checked through Turnitin for originality.

The start time for all examinations is 11am (UK time). This should allow students studying Edinburgh-based modules but who are currently located overseas to engage in the examination at the same time as UK-based students.

For full details of our guidance on extensions, deferral of assessments, extenuating circumstances and academic appeals procedures, please visit our Academic Issues page.

 
 
Student at home with magazine and laptop

Exams undertaken overseas

The start time for all examinations is 11am (UK time). This should allow students studying Edinburgh-based modules but who are currently located overseas to engage in the examination at the same time as UK-based students.

Further questions

If you have further questions about the exam process, please email exams@napier.ac.uk